Campus Financial Aid Administrator Resources

 

The Office of Higher Education administers several state student financial aid programs as well as other higher education related programs. Those programs include grants, scholarships, loans, loan repayment programs, and work opportunities for postsecondary education students, borrowers, and others. For each program, you will find program criteria, statutes and agency rules governing the program, and guidance used to administer the program within the State Financial Aid Manual.
For current information on state financial aid program spending and trends, visit Financial Aid Data.

State Financial Aid Program Contacts.

Meghan Flores Email: Meghan.flores@state.mn.us Phone: (651) 355-0610	State Financial Aid Manager
Adam Johnson Email: Adam.d.johnson@state.mn.us Phone: (651) 355-0617	Fostering Independence Grant Paramedic Scholarship
Brenda Larter Email: Brenda.larter@state.mn.us Phone: (651) 355-0612	Postsecondary Child Care Grant Public Safety Office’s Survivor Grant Summer Academic Enrichment Program Work Study
Shannon Olson Email: Shannon.l.olson@state.mn.us Phone: (651) 355-0611	Intellectual & Developmental Disability Grant Get Ready Student Success Scholarship Minnesota Dream Act Minnesota State Grant
Shawn Reynolds Email: Shawn.reynolds@state.mn.us Phone: (651) 355-0615	Minnesota Dream Act Minnesota State Grant
Jennifer Skluzacek Email: Jennifer.skluzacek@state.mn.us Phone: (651) 355-0614	Tuition Reciprocity Midwest Student Exchange Program
Nicole Strowbridge Email: Nicole.Strowbridge@state.mn.us Phone: (651) 355-0608	Minnesota Indian Scholarship
Tara Winchester Email: Tara.winchester@state.mn.us Phone: (651) 355-0616	Minnesota Future Together Grant North Star Promise
Diamee Xiong Email: Diamee.Xiong.Yang@state.mn.us  Phone: (651) 355-0603	Asipiring Teachers of Color Scholarship Pilot Student Teacher Grants

 

State Financial Aid Manual

The Office of Higher Education regularly updates manual chapters for each of these programs. Some chapters may be updated more often than others. Schools are required to read all e-mail and written correspondence from the Office to keep informed of any changes in policy or guidance. Changes announced during the interim have the full force and effect of the Financial Aid Manual. All participating colleges and other partners are responsible for designating a contact and notifying the Office about changes to the campus contact information; including name, e-mail address, and phone number.

Each chapter of the State Financial Aid Manual listed below is the most current version. Financial aid administrators and others responsible for executing some or all of the program administration are expected to adhere to this guidance as well as any interim guidance.

• Introduction (844 k)
• Common Definitions (148 k)
• Future Together Grant (148 k)
• Grants for Students with Intellectual and Developmental Disabilities
• Greater Minnesota Internship Tax Credit Program (186 k)
• Indian Scholarship Program (291 k)
• Minnesota State Grant Program (4.9 MB)
• MN Reconnect Scholarship
• MN GI Bill Program (Only effective until 2018-2019) (299 k)
• State Work Study Program (535 k)
• Postsecondary Child Care Grant Program
• Public Safety Officer Survivor Grant Program (452 k)
• SELF Loan Program^®
• Student Teacher Grants
• Tribal College Supplemental Grant Assistance
• Historical Documents
• COVID-19 Guidance

Forms Used for Multiple Programs

• Refund Calculations
  • Refund Calculation Spreadsheet for Schools Charging by Term 
  • Refund Calculation Spreadsheet for Schools Charing by Program 
• Refund Return Form
• Licensed Private Career School Statutory Refund Policy
• Federal Program References
  • Federal Student Aid Quick Reference Sheet
  • Federal Student Aid at a Glance

OHE Audit Guides and Policies

• 2023-2024 OHE Audit Guide (accessible)
• 2022-2023 OHE Audit Guide (accessible)
• 2021-2022 OHE Audit Guide – Clock Hour Version (accessible).
• 2021-2022 OHE Audit Guide (accessible)
• 2020-2021 OHE Audit Guide (accessible)
• Licensed Private Career School Statutory Refund Policy
• Marital Status and Tax Filing Status Policy

Tribal College Supplemental Grant Assistance

• Manual: Tribal College Supplemental Grant Assistance (TCSGA) Policy and Procedure Manual
• 2023-2024 TCSGA Application
• 2023-2024 TCSGA Application Student Listing Form

Training Tool for Financial Aid Administrators

Developed and supported by the National Association of Student Financial Aid Administrators (NASFAA), CORE In-Service Curriculum offers online courses for NASFAA members to help new and current aid administrators keep pace with ever-changing regulations, laws, private donor restrictions, and technology.

The U.S. Department of Education also offers an online financial aid training module called FSA Coach.